Managing Prisoner Check Module

What it is

Prisoner Check adds detainee / cell checks on top of your Holding Facility (Jail) locations. Which cells appear depends on Jail locations: each location must allow Prisoner Checks so it shows up for checks.

Two ways agencies use it

Checks only — Record cell checks without the full intake/release workflow (no detainee intake screen in that mode).
Intake / Release + checks — Intake and release with detainee information and ongoing cell checks.

Your agency’s 911 Tech administrator turns modules on or off and sets options like Use Intake / Release in Agency Configs. Staff management screens below assume Prisoner Check is already enabled.

Getting to management

Sign in with Jail Manager and/or Prisoner Check Manager (admins included).
Open Admin Tools (from your account menu).
Choose your agency’s Prisoner Check settings link (the label may match your custom module name).

You land in a settings area with a left-hand menu. Use that menu to switch pages; you don’t need to go back to Admin Tools each time.

Menu item	Purpose
Intake Layout	(Only if Intake/Release is on.) Drag-and-drop intake form layout.
Intake System Selects	(Intake on.) Labels and options for up to three extra dropdowns on intake.
Intake Instructions	(Intake on.) Rich-text instructions shown on intake when enabled.
Default Statuses	Default intake, release, move, and frequency-related choices; whether certain defaults also appear as regular check choices.
Settings	All module behavior toggles: dates/times, workflow, juvenile helpers, which fields exist, optional system fields, release/detention labels. See the dedicated Prisoner Check Settings article.
Intake and Release Requires	Which fields are required on intake/release (works with your layout and Settings).
Choices	Status options used during cell checks (not criminal charges).
Frequency	Check intervals, overdue minutes, and cell badge text.
Charges	Your agency charge list. Same list as Use of Force if you use both.
Parent Charges	Optional headings that group charges in lists.
Release Codes	Customizable list (often state-specific).
Detention Centers	Customizable list (often state-specific).
Expunge	Agency workflow for removing records; pair with your expunge policy article.
Race / Gender / Ethnicity	Lists used on intake; shared with Use of Force—editing here affects both where applicable.
Custom-named items	If System Select 1–3 are turned on under Settings, extra menu entries appear using your labels to edit dropdown values for those slots.

Master switches vs. day-to-day settings

Agency Configs (administrators): Turning the module on, Intake / Release, display names, button size, Allow Photos, custom templates (if offered), and similar global switches.
Prisoner Check → Settings (this menu): How the module behaves for your agency day to day—fields, dates, workflow.

Prisoner Check Settings (options on the Settings page)
Prisoner Check Intake layout
Expunging records (if you publish one)
Jail / Holding Facility locations

The Prisoner Check enhancement to the Holding Facility (Jail) Module allows your agency to document detainee checks of your holding facility cells.

The module has two options.

Document Cell Checks Only - No Intake/Release or Names.
Intake / Release with Prisoner Names and other data collection & Conduct Cell Checks.

The cells available for the Prisoner Check module are based upon the locations you created in the Holding Facility / Jail Module. Each location must be toggled YES for Prisoner Checks, to be visible in the Prisoner Check Module.

No Intake/Release Method (Cell Names Only)

Managing the Method: Document Cell Checks Only - No Intake/Release or Names.

Management of the Prisoner Check module is done by persons with Jail Manager and/or Prisoner Check Manager permissions.

For agencies using the Document Cell Checks Only - No Intake/Release or Names method, using the Holding Facility (Jail) sub-menu, select Locations or Prisoner Check Choices.

To manage locations, please see our support article on managing your holding facility (Jail) locations.

Managing Prisoner Check Choices

Click Choices to see your agencies list of cell check status choices.

Intake / Release Method

Managing the Method: Intake / Release with Prisoner Names and other data & Conduct Cell Checks.

For agencies using the Intake/Release with Prisoner Names and other data collection & Conduct Cell Checks method, using Prisoner Check sub-menu, select one of the available options.

The sub-navigation (Management) buttons include:

Charges
Choices
Detention Centers
Parent
Release Codes
Expunge
Frequency
Agency (customizable)
Bond Type (customizable)
Adult/Juvenile (customizable)
Settings

Charges

Click Charges to see your agencies list of cell check status choices.

Important: the same Charges are used across the Prisoner Check AND Use of Force Modules

Each agency can customize their own charges. Charges generally follow one of two ideas: Specific such as Burglary, or Generic such as Felony / Misdemeanor.

Choices

Choices are the available options you can select while conducting Prisoner Checks.

The Default Release & Move Choices are hidden from the list of choices by default. If you want them displayed, (which we do not recommend) see the section below on Settings.

Detention Centers

State of Illinois Detention Centers - Can be customized to any state.

Parent

Heading Option for Charges - helps to separate out the charges under a parent heading.

Release Codes

State of Illinois Release Codes - Can be customized to any state.

Expunge

Click Expunge to Expunge a record

See our dedicated article on Expunging Records.

Frequency

Frequency is used to set cell check time limits and display agency customizable status badges.

Each Frequency has 3 main variables:

Name - The name of the frequency. it is helpful to include the number of minutes in the name.
Minutes - The max number of minutes before the check is considered overdue.
Badge Text - Badges that can appear on occupied cells. Examples are Juvenile, or Suicide Watch.

Prisoner Check Main Agency Configurations

System Admins can set the main configuration settings for the prisoner check module from the tab:

Your Name => Admin Tools => Prisoner Check

From here you can activate or deactivate the module and main variables The reminder of the settings are located on the modules settings page accessible via the sub menu settings button.